ISO and Government Approved Digitisation Specialists

4 TIPS ON HOW TO CHOOSE A DOCUMENT SCANNING SERVICE

Choosing a document scanning company to handle your document conversion requirements may seem like a daunting task. There are a number of document scanning service providers, some of which are better than others. But how can you tell which document scanning company is right for your specific needs? Here are a few tips to make the choice easier for you.

1. Check for references

A great document scanning service will undoubtedly have clients who will be more than happy to vouch for their services. Your choice candidate should be able to provide a list of references that you can reach out to. Ask questions on how it was to work with that service, or would they use that company again for their future needs.

2. See how serious they are about security

Your documents most likely contain confidential information that you wouldn’t want to leak or get stolen. Any document scanning service that you consider should have serious controls and precautions in place. They should guarantee that all of their personnel were subjected to background checks, for example. Their facilities should also be secured with physical access controls. Steps like these ensure your data is protected at all times.

3. Ask about their experience

Check if your candidate service provider can handle your specific needs by asking them to provide examples of similar work done in the past. Some document scanning companies only specialise in particular types of work, while others can take on a wider range. Simply ask your candidate service provider for specific examples of successful projects with similar requirements as yours. If they’re unable to provide examples then you just might want to think twice. 

 

A good document scanning service provider will ensure they keep up with the times. Ask about their professional imaging solutions as well as the software that they use. These considerations will have a great impact on the speed and accuracy that you can expect. Having the latest technologies and equipment can ensure that your chosen document scanning service will be able to complete your project not just on time, but with minimal errors as well.

4. Quality counts!

On the heels of the previous tip, you should always check for the quality of work that your service provider can deliver. Your converted files will be useless if the resulting digital files are unreadable or illegible. Again, asking for examples can help you ensure that the company you choose can deliver your project not just on time, but also exceeding your standards.

 

While these tips are there to help you navigate through the various document scanning service providers, you can make the choice easier by choosing Scan2Archive. Scan2Archive has over 35 years of industry experience and specialise in a wide range of services that are backed by AS/NZS ISO 9001:2015 Quality Accreditation. Contact Scan2Archive here and learn how their services can help assist your business and exceed your project needs.