5 Tips to Find a Great Document Scanning Company in Brisbane

It’s quite likely you’ll need the services of a document scanning company to help you deal with the volume of paper-based records.

5 TIPS TO FIND A GREAT DOCUMENT SCANNING COMPANY IN BRISBANE

Even with all of the greatest technologies in desktop computing, cloud computing, and office automation, small businesses and large companies still generate a huge amount of paper records. If you’re a business owner or decision maker, it’s quite likely you’ll need the services of a document scanning company to help you deal with the volume of paper-based records. Choosing a great document scanning company in the Brisbane area for a project like this can seem like a daunting task. 

 

As a responsible business owner, you need to make sure that you get the most efficient and effective partner to ensure you’re maximising your resources. That means you can’t just partner with any document scanning company. Here are a few tips that may make the selection process easier for you.

1. Learn more about their reputation

Any document scanning company in Brisbane that has established itself is sure to have many satisfied and happy customers. Ask your prospective document scanning partner for references. When you contact these references, make sure you ask important questions regarding what it was like to work with the company, or how easy did they make the project for you, were the resulting digital files clear? Maybe the most telling question would be simply “Would you work with this company again?”.

2. Review any credentials and accreditation

A company that’s been accredited by an external quality assurance agency can assure you that their services and operations meet applicable standards. Look for certifications such as AS/NZS ISO 9001:2015 Quality Accreditation or if the company is an approved government vendor. 

 

For example, Scan2Archive is an approved vendor for NSW Government Procurement ICT Services SCN0020 Category G20 — Digitisation and a signatory to Queensland GITC5 for Government purchasing. 

3. Ask about their Image Capture Technology 

Your prospective document scanning partner should invest in keeping up with the state-of-the-art in their industry. Having access to the latest equipment will ensure that your project is delivered on time with the highest image quality possible. Your service provider should be able to support any file format you require (TIFF, PDF, JPEG, and others).

 

Their technology should also support fast and accurate optical character recognition (OCR). Finally they should have the flexibility to be able to deliver your converted archives in the way you want, whether on physical-based media or through the cloud.  

4. What are their security protocols?

Your document scanning partner should take the security of your confidential files seriously. Check if they conduct background and criminal checks on their personnel. Also make sure to ask questions about the physical controls at their facility. Doing so can help ensure the integrity and security of your sensitive customer information as well as your company’s financial documents. 

5. How much flexibility can they offer?

In case you require an even higher level of security or if your company operations need access to your documents even in the middle of your document scanning project, your provider should be able to adapt. Providing an on-demand document scanning option to your project, so you may access documents at any time is a great way for you to minimise any disruptions to your operations.

RELIABLE DOCUMENT SCANNING IN BRISBANE

Simplify your search for a reliable partner for document scanning in Brisbane by contacting Scan2Archive. Scan2Archive is an AUS government-backed/government-certified company for document scanning. With offices in Queensland and across Australia, our team of experts can customise a solution that will be tailor-fit for your organisation’s unique requirements. Reach out to us for your  document scanning needs!

Going Paperless in QLD! How to Find a Good Document Scanning Company in Brisbane

A document scanning company will help you through the project by taking time to understand your requirements and devise a suitable plan.

GOING PAPERLESS IN QLD! HOW TO FIND A GOOD DOCUMENT SCANNING COMPANY IN BRISBANE

After you made the decision to modernise your business and pursue a paperless strategy, you might be struggling with where exactly to start. Finding a reputable and reliable document scanning partner is the next decision. A document scanning company will help you through the project by taking time to understand your requirements and devise a suitable project plan. But how do you identify the best scanning partner? Here are a few tips to consider.

1. What do they offer?

Be sure to research your prospective partner’s service catalog as this will give you an idea of their capabilities. Their service catalog can give you clues about the equipment and processes the service provider utilises. This in turn, can help give you an idea if they will be able to complete your project effectively and efficiently. This is especially true if you have unique requirements such as multiple media types or formats (e.g. paper, microfiche, aperture cards, etc.).

2. Up-to-date Equipment

Having high-quality scanning equipment in their arsenal as this will allow your document scanning partner to quickly and accurately convert your documents. Access to state-of-the-art scanning technology can help make sure that the project is delivered on time and at the highest quality possible. Additionally, technology such as applying optical character recognition will ensure your resulting digital documents are searchable and more usable.

3. Information Security is a Priority

Your document scanning service should take the security and confidentiality of your information very seriously. At the very least, your service provider should ensure that all its personnel sign legally binding confidentiality agreements and receive specific training regarding the handling and processing of your sensitive and confidential materials.

4. Past Performance

A reputable document scanning provider should have a long list of satisfied customers. Ask the provider you’re considering if they would let you speak to any of its past clients in order to hear about their experience with the provider. Recent clients can give you an idea of how the document scanning service implements their projects and how their needs were met and overall satisfaction.

5. They help you focus on your core business

A transformation such as implementing a paperless strategy can become a drain on your team’s time and resources. In that case, your prospective service provider should be quick to adapt. Their sales and project teams should be able to understand your requirements and come up with a plan that will make it easy for you to continue your core operations.

DOCUMENT SCANNING IN BRISBANE

If you’re ready to implement your paperless strategy, then contact Scan2Archive. Apart from providing document scanning in Brisbane, QLD and across Australia, Scan2Archive has over 35+ years of experience in Government, Medical, Financial, Engineering, Arts, Mining, and Construction sectors. 

 

Scan2Archive’s services are backed by AS/NZS ISO 9001:2015 Quality Accreditation. Scan2Archive is also an approved vendor for NSW Government Procurement ICT Services SCN0020 Category G20 — Digitisation and is a signatory to Queensland GITC5 for Government purchasing.

 

Work with our team of experts now to learn how we can help your Brisbane-based enterprise go paperless!

Making the Most of Your Document Scanning Service Provider in Brisbane

Companies located in Brisbane can take advantage of all the benefits that document scanning offers their business.

MAKING THE MOST OF YOUR DOCUMENT SCANNING SERVICE PROVIDER IN BRISBANE

Brisbane is one of Australia’s fastest-growing cities and is known for its subtropical climate and diverse population.  Companies located in this amazing city can take advantage of all the benefits that document scanning offers their business.

Boost your team’s efficiency and productivity

Converting your paper or physical-media based archives into an electronic format can immediately boost your team’s efficiency and productivity. Instead of wasting time and effort searching through paper files, your team can access the information they need with just a few clicks of a mouse. 

 

Additionally, electronic documents can help you rethink your business processes, possibly improving turn-around times and customer experience. One example is that staff from multiple departments can view the electronic document simultaneously. This can allow the team to improve how they collaborate, allow for parallel processing and possibly eliminate bottlenecks. 

Better business insights

Another benefit is that your team can potentially unlock greater insights about your organisation and the products and services it offers. Converting your paper-based documents to digital can help you harness the power of the data they contain. You can more easily correlate demographic information of your customers vs. their buying patterns, for example.

 

This will allow for better forward planning to meet fluctuations or seasonality in demand. While this is something you could’ve done in a paper-based environment, a fully digital workplace facilitates data-gathering and data analysis.

Reduce your organisation’s costs

Going paperless also can help reduce your organisation’s costs. Eliminating the costs of consumables such as paper, toner or ink make up a large portion of the savings. The additional costs of running and maintaining the costs for your whole fleet of printers, copiers, fax machines, and other devices can also be avoided.  

File security and resiliency

Converting your archives into digital documents can help you ensure their security and resiliency. You can control access to your information by monitoring who has permission to view them. Additionally, digital documents can be stored off-site or “in the cloud,” adding another level of resiliency in case of any disaster.

DOCUMENT SCANNING IN BRISBANE

If you are looking for a reliable partner for document scanning in Brisbane, look no further than Scan2Archive. 

 

Scan2Archive is an AUS government-backed/government-certified company for document scanning. With offices in Queensland and across Australia, our team of experts are ready to understand your organisation’s unique requirements and create a customised project plan for you. 

 

Contact us now to realise the benefits that going digital can assure your business.

3 Advantages of Working with a Microfiche Scanning Service Provider

Here are a few reasons why you should engage a microfiche scanning service to maintain your organisations extensive records.

3 ADVANTAGES OF WORKING WITH A MICROFICHE SCANNING SERVICE PROVIDER

If your business or organisation has a sizable collection of records archived on microfiche, then you may already understand their limitations. Widely used in the period before desktop computing became popular, these physical media formats were the go-to choice for storing multiple pages in miniaturised-form. Architectural offices, developers, hospitals, accountancy firms and other businesses that generated numerous paper records were heavy users of microfiche. 

In our modern digital times, there are far better alternatives for organisations that need to maintain extensive records. In fact doing so can potentially save your business significant costs, improving your profitability along with your productivity. Instead of undertaking what can potentially be an onerous and time-consuming project in-house, here are a few reasons why you should engage a microfiche scanning service like Scan2Archive for the project.

1. Leave it to the Pros

Your important archives deserve to be treated with their long-term preservation in mind. Microfiche scanning services offered by proven and trusted providers Scan2Archive will ensure that the personnel scanning your files are trained in the proper handling of your archives. Your microfiche will be carefully prepared prior to scanning and will then be returned securely to their respective cases. 

2. Ensure Your Security 

Scan2Archive takes the security and confidentiality of your archives seriously. Apart from signing legally binding confidentiality agreements, all Scan2Archive personnel receive specific training regarding the handling and processing of sensitive and confidential materials. As an additional security control, all employees working on restricted projects complete a criminal records check. 

3. Access to Specialised Equipment

Working with a microfiche scanning service provider like Scan2Archive instead of performing the conversion in-house gives you access to the most modern, state-of-the-art equipment.  Scan2Archive’s microfiche scanning service utilises dedicated high-resolution microfilm scanning equipment to convert your physical records into digital files. With the FlexScan professional system, Scan2Archive leverages superior camera technology to produce uniform output at incredible speeds and precision. 

MICROFILM DIGITISATION EXPERTS

There’s no better time than now to convert your microfiche archives to digital format. Partner with Scan2Archive’s team of experts today. Scan2Archive’s 35-years of industry experience offers you in-house microfiche scanning services backed by AS/NZS ISO 9001:2015 Quality Accreditation.

 

Scan2Archive is an approved vendor for NSW Government Procurement ICT Services SCN0020 Category G20 — Digitisation and is a signatory to Queensland GITC5 for Government purchasing. Get in touch with us so we can help you modernise your business and bring your microfiche archives into the digital age.

Preserve your Microfiche Collections with an Efficient Microfiche Scanning Service Provider

Despite their utility and convenience for the time, microfilm and microfiche unfortunately can degrade over time.

PRESERVE YOUR MICROFICHE COLLECTIONS WITH AN EFFICIENT MICROFICHE SCANNING SERVICE PROVIDER

If your company still periodically utilises archived information stored on microfilm and microfiche, then be aware of the potential odour of a sour scent of vinegar. Microfilm and microfiche were extensively used as archive media in the era before desktop computing became ubiquitous.

Since they were able to store multiple pages in a compact form, microfilm and microfiche became an ideal choice for architectural firms, land developers, hospitals, accounting firms… basically any business that generated large volumes of paper records. Despite their utility and convenience for the time, microfilm and microfiche unfortunately can degrade over time. This leads us back to the sour scent of vinegar.

As a result of deterioration and breakdown, acetate-based microfilm and microfiche emit fumes that have a vinegar-like smell. Instead of breaking out the chips, however, you should immediately inspect your archives. This natural process leaves the film brittle since the emulsion and the film base separate. Rolled-up degrading microfilm will also stick together, rendering them useless.

To prevent this from happening, care must be taken in storing and handling microfilm and fiche. The reference copies of film and microfiche should be kept in a clean, dark, climate-controlled room. Temperatures should be kept between 18 and 22 degrees Celsius. Additionally, relative humidity should also be kept between 45 and 55. Since they also degrade through extended exposure to light,  microfilm and fiche should be immediately returned to their proper storage container.

Engaging a firm that specialises in microfiche scanning can eliminate the risk of losing important information to the vinegar syndrome. Leading scanning services such as Scan2Archive can take care of this process for you. Using the state-of-the-art FlexScan professional scanning system, their team of experts can convert your physical archives into digitised files. The FlexScan system is specifically designed to produce uniform output at incredible speeds and precision.  

ENGAGE A MICROFILM / MICROFICHE SCANNING SERVICE PROVIDER TODAY

Since microfilm and microfiche can degrade over time without proper (and costly) storage, your organisation should act fast to preserve your information. Contact our friendly team of experts at Scan2Archive now to learn about how our over 35 years of experience in the industry can assist your organisation.

 

Scan2Archive is an accredited vendor with the NSW Procurement ICT Services SCM0020 Category G20 Digitisation and a signatory to Queensland GITC5 for Government purchasing. Our strict quality control processes are backed by AS/NZS ISO 9001:2015 Quality Accreditation. Contact us now so we can help you convert your microfilm and microfiche archives to more versatile and durable digital files.

How Scan2archive Converts Your Paper Files To Digital

This is how scanning conversion services and data entry providers convert mountains of paper filling your storage rooms into digital files.

HOW SCAN2ARCHIVE CONVERTS YOUR PAPER FILES TO DIGITAL

You may be wondering how exactly scanning conversion services and data entry providers convert the mountains of paper filling your storage rooms and filing cabinets, into more useful digital files.

Scan2Archive’s experienced scanning team of professionals ensure great care and planning go into these steps, so the resulting files are accurate and the outcome is quality digital copies of your paper documents. Here’s an overview of the steps that Scan2Archive’s document scanning or data entry service will provide to your business.

1. Understanding your Requirements

Our scanning service team meets with you to understand your business’s unique project needs and requirements. This allows us to effectively plan the most efficient way to convert your paper records into functional digital files. In case of data entry, your input files are reviewed to understand the best way forward.

2. Collecting your Documents

Once the initial consultation is complete and project needs assessed, Scan2archive will either send our own staff and vehicle or our secure document collection service to transport your documents to our scanning facility. Of course, you can also choose to request that the scanning process be done at your premises, utilising our on-site scanning services.

3. Document Preparation

Prior to scanning our team will contact you to confirm the scanning and file output specifications. Once confirmed, documents will undergo the following preparation steps, such as the removal of any fasteners, paper clips and staples plus the repair of any tears. Batch header sheets are then created for each box to track every page and file.

4. Initial Scans

Once the documents are prepared, a few initial scans are made. Document scanning is best performed by hand to reduce the chance of mis-feeds. Scan2Archive chooses to hand feed each page into the scanning machines to ensure that your records are handled with the maximum care during the process.

5. Quality Checks

The resulting scanned images are viewed on calibrated hi-res monitors and re-scanned if quality control standards are not met. Images are straightened, rotated, cropped, color corrected (if needed) and blank pages removed.

 

Our team will send you samples of the scans for your approval before we continue with the complete batch scans. If you choose to have the files undergo Optical Character Recognition (OCR) then the accuracy of the resulting files will also be reviewed.

6. Post-Scanning

Once the project is complete, Scan2Archive can place your original documents back in their storage boxes as we received them. The resulting digitised files are then placed on a secure FTP server and a link sent to you for secure retrieval.

 

Other access options include providing online file sharing services or by delivering a portable hard drive or USB to your business. If you prefer your documents to be securely destroyed, we securely store them at our scanning facility for up to 6 weeks before shredding and pulping them and providing a certificate of destruction.

DOCUMENT SCANNING AND DATA ENTRY SERVICES

Scan2Archive offers trusted and reliable ISO-certified document scanning and data entry services. With over 35+ years of experience across a wide number of industries, Scan2Archive’s tried and tested service offerings are backed by AS/NZS ISO 9001:2015 Quality Accreditation. 

 

Scan2Archive is also an approved vendor for the NSW Government Procurement ICT Services SCN0020 Category G20 — Digitisation and is a signatory to Queensland GITC5 for Government purchasing. Contact our team of experts now to learn how we can handle your business’s document scanning and data entry project requirements.

Steps Your Document Scanning Company Will Undertake for a Successful Document Scanning Project

Here are just a few components our document scanning company will undertake to ensure your document scanning project is seamless.

STEPS YOUR DOCUMENT SCANNING COMPANY WILL UNDERTAKE FOR A SUCCESSFUL DOCUMENT SCANNING PROJECT

Now that you have decided to go paperless and modernise your document archives by working with a document scanning service provider near you, you may have some questions on the process. Here are just a few components Scan2Archive will undertake to ensure your document scanning project is seamless.

1. Keep your files organised

Your document scanning company will take great care of your documents throughout the entire scanning process. This includes taking note of the order your files were when they arrived in the storage boxes. Keeping your files organised will ensure that no files will be misplaced or lost during the conversion process.

 

As part of the quality control steps, Scan2Archive will also audit the contents of the box against the box list you may have provided. Returning them to their original boxes will also keep them safe during transportation back to your office location.

2. Prepare your documents for scanning

In preparation for bulk scanning, your document scanning service will take the following steps. The removal of documents from any plastic sleeve, clip, rings plus removing any staples or fasteners from any documents. 

All folded corners or pages will be carefully unfolded, plus any tears or rips in the documents will be carefully repaired so that the documents will pass through the scanning machines with ease. 

3. Scan your documents with care

Scan2Archive hand-feeds each page through the scanner to reduce mis-feeds and double feeds. The resulting scanned images are then viewed on calibrated hi-res monitors. In case stringent quality control standards are not met, then the documents will be re-scanned.

 

The scanned images are then straightened, rotated, cropped, colour-corrected (if needed) and any blank pages removed. Sample files of the scanned documents will be forwarded to you for approval before proceeding with the complete batch scans.

4. Index and name your files to your requirements

Even before starting your project, Scan2Archive will meet with you and your team to determine the best index specification that will assist your business to later retrieve your documents.

 

The methodology can range from simple filenames to having several index fields for the importation of the scanned documents into a database. The index files can be provided as Comma-separated Values, excel spreadsheets or XML files.

AUSTRALIA-WIDE DOCUMENT SCANNING SERVICE

If your organisation is ready to go paperless, then contact Scan2Archive. We will meet with you and discuss your digital filing strategy so we can implement the best solution to achieve your project needs. Scan2Archive offers document scanning services for organisations based Australia-wide.

 

Our team of experts has more than 35 years of experience in providing secure and accurate document scanning and storage services for organisations who wish to unlock the benefits of going paperless.

Emerging Trends in the Advanced Document Scanning Services Space

In this modern era, document processing technologies have evolved in leaps and bounds. Here are a few emerging trends to watch out for in the advanced scanning services space.

EMERGING TRENDS IN THE ADVANCED DOCUMENT SCANNING SERVICES SPACE

Digital scanning and bulk scanning technologies have come a long way since the development of the original Bélinographe and wirephoto technologies at the beginning of the 20th century. In this modern era, document processing technologies have evolved in leaps and bounds.

The pace of development is accelerating and has resulted in a wide range of technologies such as high-end drum scanners, to the more well known flat-bed scanners widely used by digitisation companies and home-office users alike. Here are a few emerging trends to watch out for in the advanced scanning services space.

1. Automation

Robotic Process and Robotic Desktop Automation (RPA and RDA) are industry buzzwords that are gaining prominence in recent times. These technologies help companies automate the more menial, mechanical, and low value tasks in their workflows. 

For document scanning, RPA and RDA can help with tasks such as renaming files or document routing. RPA and RDA can handle these tasks efficiently and effectively, reducing human error and reducing processing times. Once your documents are converted by your business scanning provider, you can then take advantage of RPA and RDA technologies to optimise your business processes.

2. Image Optimised Software

Computing power and storage are at the point where high-resolution and high-quality images can be embedded into documents with ease. Customer and vendor databases can be enhanced by including scanned document images.  Imagine including scanned document copies to build a complete record of your customer’s transactions with your business. 

 

The inclusion of images can help improve the usability of your databases. The good news is that modern software is capable of handling images with minimal disruption to your team’s workflows.

3. Secure Document Accessibility

Digitised documents can be made more accessible to members of your team who are authorised to view them. Permissions-based access to sensitive documents can be enabled so that they can be viewed even if your team is spread out across the country. 

 

Enabling cloud-based storage for your digitised documents not only lets your team have instant access to the information they need, this also has the added benefit of creating disaster-resilient storage for your organisation’s data.

4. OCR-Enabled Forms

Optical Character Recognition (OCR) technology has also developed to the point that business documents such as invoices, purchase orders and similar forms can be digitised by your business scanning provider and then fed into your office systems. The source documents can be structured or unstructured and even handwritten.

 

This allows your customers the flexibility of filling in paper forms so you may still enter this information into your systems in-turn reducing processing times while improving customer service and the customer experience.

5. Natural Language Processing turbo-charges OCR

Another benefit of digitising your documents is that you can then utilise cutting edge Artificial Intelligence techniques such as natural language processing (NLP) and other machine learning models. These technologies can be combined with the documents that are processed with OCR to turbo-charge your business processes. 

 

This has applications in detecting unusual or fraudulent customer behaviour, ensuring regulatory compliance, or even just speeding up your business processes through automation. 

WELL-PLANNED PAPERLESS STRATEGY

The aforementioned are some of the emerging industry technologies and trends to watch and in time, your business may wish to harness after converting your paper documents to digital. 

 

If you’re ready to update your business processes through the implementation of a well-planned paperless strategy, then contact Scan2Archive. With over 35 years in the industry, backed by AS/NZS ISO 9001:2015 Quality Accreditation, we can help you with your business scanning needs and future-proof your enterprise.

Water Damaged Records? We can help!

There are a number of methods and specialised equipment available to our team for the preparation and scanning of water damaged records. In most cases, we can find a way to digitise while maintaining the integrity of the original documents.

WATER DAMAGED RECORDS? WE CAN HELP!

Australia’s eastern states have experienced a year of weather extremes, from devastating bushfires followed by higher than average rainfall and flooding. We have seen an increase in enquiries as a result of these extreme weather events – specifically for water damaged paper files.

 

Some enquiries have been pro-active, with customers putting in place measures to eliminate the risk of physical damage to their client’s paper files by digitising all records. Unfortunately, some customers weren’t so fortunate.

 

Our team has recently provided remedial digitisation services to customers with water damaged and mould affected records. 

HOW DO WE GO ABOUT THE SCANNING OF PHYSICALLY DAMAGED RECORDS?

Our preference is to inspect the materials as soon as possible and provide an appraisal of what can be salvaged and digitised. There are a number of methods and specialised equipment available to our team for the preparation and scanning of water damaged records. In most cases, we can find a way to digitise while maintaining the integrity of the original documents. 

After inspection of the damaged records, we will provide a quotation and scope of work within 24 hours and offer a priority service to collect the damaged records within 2 days of quote acceptance.

 

A fast response is vital as mould spores can germinate and spread in a matter of days depending on the environment. Warm, dark and damp conditions with little air circulation will see mould flourish. Paper records will show stains and possibly growth of furry fungi on surfaces. The paper will become fragile and must be handled carefully to minimise further damage.

 

Mould affected areas can also cause irritation to human skin, eyes and respiratory system, therefore, it is mandatory to wear Personal Protective Equipment (PPE) equipment when working in these areas.

 

During the days between our quote submission and approval to proceed, we strongly recommended our customers (if safe to do so) to move the water and mould affected records to a dry area where humidity and temperature can be controlled (preferably below 21⁰C and below 60% relative humidity) with good air circulation.

 

The area should be clean with minimal dust and isolated from other records. Once approved to commence work, our team begin the process immediately. 

DIGITISATION OF WATER DAMAGED RECORDS

The following steps are carried out for the safety of staff and the most effective transformation of records into digital files:

DELIVERY OF DIGITAL FILES

At the conclusion of the project, digital files are delivered by secure online links or on encrypted portable hard drives.

 

Inclusive of the project scope, Scan2Archive can securely destroy the original paper records. This occurs generally 6 weeks after delivery of digital files (pending customer approval). Destruction is carried out by a NAID AAA Certified on-site shredding service and a certificate of destruction is provided to the customer.

 

If you are planning to digitise your paper records or have suffered unexpected damage to your valuable archives, contact our team today on 1300 789 684 or info@scan2archive.com.au for a professional, fast and affordable digitisation solution.  With over 35 years in the industry, Scan2Archive is Australian owned and operated and Quality Accredited and Audited to AS/NZS ISO 9001:2015 standards.

Essential Facts About Microfilm, Microfiche, and Aperture Card Digitisation

We utilise state of the art FlexScan professional digitisation equipment to ensure high-quality results when scanning your microfilm, microfiche, and aperture cards and converting them to digital formats.

ESSENTIAL FACTS ABOUT MICROFILM, MICROFICHE, AND APERTURE CARD DIGITISATION

Prior to the widespread adoption of more modern archival media, organisations utilised microform, which were photographic reductions (typically 4%) of documents. Microform predominantly came in three physical storage formats called microfilm, microfiche, and aperture cards. 

These were used to store and archive all types of documents, including industrial and engineering drawings, architectural plans, and other large-format documents. While these storage formats were convenient and were designed to last decades if stored properly, they can still gradually degrade over time. 

Before your organisation engages a microfilm scanning service to convert its archives to digital (e.g. microfilm to pdf), it’s good to understand the fundamental differences between the different microform formats, namely microfilm, microfiche, and aperture cards.  Here’s a quick overview of the three storage formats.

1. Microfilm

Just like cinema film, microfilm are rolls of photographic film (typically 16mm or 35mm) stored in reels. The documents are set so the text ends up parallel to the sides of the film. Since the film can come in lengths of 100 to 200m and because the documents are optically reduced, a typical roll of microfilm can store 2400 pages of letter-sized images or 600 drawings (possibly more depending on the size).

2. Microfiche

In contrast to microfilm, microfiche comes as single sheets of flat film the same size as A6 paper. The word itself comes from French, meaning “small slips of paper.” A sheet of microfiche can store about 98 letter-sized documents. They are stored in drawers or boxes with each sheet protected by an open-top envelope. 

3. Aperture Cards

Are stiff paper cards that have holes punched in them (known as Hollerith Cards). Small chips of 35mm microfilm are then mounted in the hole using a clear plastic sleeve, or simply secured over the hole (aperture) using a type of cellophane tape. Aperture cards were more often used to archive engineering drawings.

PROFESSIONAL MICROFILM DIGITISATION

At Scan2Archive, we utilise state of the art FlexScan professional digitisation equipment to ensure high-quality results when scanning your microfilm, microfiche, and aperture cards and converting them to digital formats. Great care is taken throughout the entire microfiche digitisation process to prevent your records from being damaged during digitisation. 

 

The FlexScan’s superior camera technology produces uniform output and precision even while scanning at incredible speeds. The FlexScan also uses fiber-optic light sources to eliminate hotspots and uneven lighting, resulting in sharper images with better edge definition.

 

Scan2Archive has over 35 years of experience in the industry backed by AS/NZS ISO 9001:2015 Quality Accreditation. Contact us to help you convert your microfilm, microfiche, and aperture card archives to more versatile and durable digital files.