ISO and Government Approved Digitisation Specialists

During the ordinary course of day-to-day operations, your company generates a large amount of data, whether on paper or digital format. Of course, one of the realities of the modern enterprise is the requirement to manage the mountains of data generated and entering these accurately into your systems. To meet this need, it’s likely that you’ve considered engaging a data entry service to perform the work for you. This makes good business sense as your team can focus on their core competencies and on your core business activities.

The bottom line is that your team can spend their time growing your business instead of spending it on the low-value task of data entry. Once you’ve decided on this path, the next step is to choose which data entry provider you will outsource your data entry needs to. Here are a few tips to consider when choosing a data entry service provider.

1. Service Catalogue

Reviewing a prospective partner’s service offerings will give you a good idea of their capabilities. Apart from the task of manually converting your data from paper to digital, a good provider should also have high-quality scanning equipment and utilise state of the art optical character recognition technology as part of its scanning conversion services. Having this capability will ensure your project is completed accurately and efficiently.

2. Process Excellence

A mark of a reliable data entry provider is its willingness to be regularly audited for compliance to industry standards. Quality Accreditation such as AS/NZS ISO 9001:2015 gives you a guarantee that the service provider follows stringent project management processes in order to deliver your project accurately and on time. Regardless of the type of data you are engaging them to enter into your systems, the provider should have a tried and tested process workflow.

3. History and Expertise

A person is known by the company they keep, similarly, you can judge the results of a service provider by its client-list. Take a look at the provider’s track record across multiple industries, review results of past projects or a government contract. High-profile customers and projects are a good indicator of the quality of work the vendor provides.

4. Information Security

Finally, a trustworthy data entry provider like Scan2Archive will take the security and confidentiality of their clients’ materials seriously. This includes ensuring all its personnel undergo criminal record checks, especially for restricted projects. Apart from the service provider itself, the employees should sign legally binding confidentiality agreements and receive specific training regarding the handling and processing of sensitive and confidential materials.

5. Ease of Doing Business

A good service provider will adjust its offerings to suit your company’s unique business requirements. In cases where your materials are too sensitive or too valuable to let out of your site, the data entry provider should be able to perform their work onsite at your location. Scan2Archive’s mobile scanning team can do just that and will set up all the equipment and provide all the expertise to complete your data entry project with minimum disruption to your operations. 


Scan2Archive offers trusted and reliable ISO-certified data entry services. With over 35+ years of experience in Government, Medical, Financial, Engineering, Arts, Mining, and Construction sectors, Scan2Archive’s tried and tested service offerings are backed by AS/NZS ISO 9001:2015 Quality Accreditation. Scan2Archive is an approved vendor for NSW Government Procurement ICT Services SCN0020 Category G20 — Digitisation and is a signatory to Queensland GITC5 for Government purchasing. Contact our team of experts now to learn how we can handle your business’s data entry requirements.