ISO and Government Approved Digitisation Specialists


After you made the decision to modernise your business and pursue a paperless strategy, you might be struggling with where exactly to start. Finding a reputable and reliable document scanning partner is the next decision. A document scanning company will help you through the project by taking time to understand your requirements and devise a suitable project plan. But how do you identify the best scanning partner? Here are a few tips to consider.

1. What do they offer?

Be sure to research your prospective partner’s service catalog as this will give you an idea of their capabilities. Their service catalog can give you clues about the equipment and processes the service provider utilises. This in turn, can help give you an idea if they will be able to complete your project effectively and efficiently. This is especially true if you have unique requirements such as multiple media types or formats (e.g. paper, microfiche, aperture cards, etc.).

2. Up-to-date Equipment

Having high-quality scanning equipment in their arsenal as this will allow your document scanning partner to quickly and accurately convert your documents. Access to state-of-the-art scanning technology can help make sure that the project is delivered on time and at the highest quality possible. Additionally, technology such as applying optical character recognition will ensure your resulting digital documents are searchable and more usable.

3. Information Security is a Priority

Your document scanning service should take the security and confidentiality of your information very seriously. At the very least, your service provider should ensure that all its personnel sign legally binding confidentiality agreements and receive specific training regarding the handling and processing of your sensitive and confidential materials.

4. Past Performance

A reputable document scanning provider should have a long list of satisfied customers. Ask the provider you’re considering if they would let you speak to any of its past clients in order to hear about their experience with the provider. Recent clients can give you an idea of how the document scanning service implements their projects and how their needs were met and overall satisfaction.

5. They help you focus on your core business

A transformation such as implementing a paperless strategy can become a drain on your team’s time and resources. In that case, your prospective service provider should be quick to adapt. Their sales and project teams should be able to understand your requirements and come up with a plan that will make it easy for you to continue your core operations.


If you’re ready to implement your paperless strategy, then contact Scan2Archive. Apart from providing document scanning in Brisbane, QLD and across Australia, Scan2Archive has over 35+ years of experience in Government, Medical, Financial, Engineering, Arts, Mining, and Construction sectors. 


Scan2Archive’s services are backed by AS/NZS ISO 9001:2015 Quality Accreditation. Scan2Archive is also an approved vendor for NSW Government Procurement ICT Services SCN0020 Category G20 — Digitisation and is a signatory to Queensland GITC5 for Government purchasing.


Work with our team of experts now to learn how we can help your Brisbane-based enterprise go paperless!