Now is the perfect time to review your business needs and implement a paperless office. Deciding to move your business processes away from paper to digital by adopting document scanning and storage technologies should make financial sense for your company and your bottom line.
The great news is that steering your organisation away from its dependence on paper can not only preserve precious company resources, doing so will also increase employee productivity. Here are just a few areas where your company can avoid costs by going paperless.
Going digital allows your company to review your paper-based workflows and reduce turnaround times in areas such as human resources, customer service, sales and accounting. The benefits of reducing response times include; higher customer satisfaction, increased employee retention, faster payments and collections. An increase in productivity without increasing cost? That is what every business strives for!
Adopting a paperless strategy will avoid costs associated with purchasing paper media, document duplication and printing consumables. Instead of printing or photocopying multiple copies of a lengthy report in readiness for your meeting, why not send all the attendees digital documents? Similarly, you can store the original in your organisation’s document repository, preserving the information for future reference.
The paperless document management approach will save your staff the time they would’ve spent archiving or retrieving paper files. Instead of taking the time to search through filing cabinets in your storage room, they can access the information with a few clicks of a mouse. Of course, faster access to files means faster access to data that you need to make critical business decisions.
While we’re on the topic of saving your staff time by eliminating the need to physically retrieve documents from your storage room, don’t forget that going digital means you can eliminate the storage room! Free your company from having to spend on filing cabinets and compactus, save on space too.
In case you already have a large quantity of files in the storage room, a document scanning service can help you convert the physical files into digital files. That way, you can convert that storage room into more useful office space or maybe consider downsizing your entire office space, again reducing costs for your business.
Adopting a paperless process will also allow your business to plan for the unforeseen by making backups easy. Digital files can be stored either on-site, off-site, or even in the cloud. That way your business can avoid costly downtime and quickly resume operations in case of a disaster.
If you’re ready to save your company resources and the environment at the same time, then consider adopting a paperless strategy. A great place to start is to contact a document scanning company like Scan2Archive. With over 35 years experience and backed by our ISO certification, we can assist your company with the transition to go paperless. Contact our experts today.