You are probably aware of it by now: most business activities use a lot of paper. Of course, the more activity your business performs, then the more paper is consumed. Order forms, invoices, personnel records etc are all necessary in order to keep your business running smoothly.
As your business grows, it’s more than likely that your paper consumption will also increase. The challenge comes when you realise you need to store those documents in case they’re needed for future reference.
Apart from investing in expensive filing cabinets and an entire document storage and archive system, you’ll also need to set aside physical space in your office to store all those documents. With office space at a premium, wouldn’t it make more business sense to utilise the space needed for document storage and allocate the space for core business activities?
This is where bulk document scanning services can assist your business to reclaim your valuable office space. Even if you don’t have a dedicated document storage room, think of what you can do with all the space you’ll get back once you remove all the filing cabinets and clear the cupboards where you are currently storing documents. Reclaiming and repurposing the space will certainly give your company productivity a boost.
Of course, once you are engaging with a professional scanning service to convert your paper documents to a digital format, this will have an immediate positive impact on the efficiency of your team. Having your data in digital format will save your team valuable time when searching for crucial information. Instead of having to hunt through folders of physical files, they will be able to access the documents from your digital storage.
Moving to business scanning will also allow you to better protect and secure your documents. Physical paper copies of documents are susceptible to fire, flood, or damage. In contrast, it’s easy to have multiple redundant copies of your digital files. Storing copies in various locations, whether onsite, offsite, or in the cloud, will also ensure your business is resilient just in case anything unfortunate happens.
If you’re ready to reclaim your precious office space and at the same time, enjoy the benefits that a professional scanning service can offer your business, then contact Scan2Archive. With over 30 years in the industry, backed by AS/NZS ISO 9001:2015 Quality Accreditation, we can assist you with your bulk document scanning needs and reclaim that office space!