ISO and Government Approved Digitisation Specialists

Microfilm ​Scanning​

Many thousands of records can be archived on Microfilm and Microfiche. The retrieval of this information is very time consuming and unproductive. Scan2Archive have the expertise and specialised systems to offer Microfilm and Microfiche scanning for 16mm & 35mm microfilm, aperture card and microfiche.

After conversion, these valuable records may be easily retrieved as single and multi-page PDF or PDF/A documents with text-recognition and search capabilities, or alternatively as high resolution TIFF images.

 At Scan2Archive we have been converting microfilm and microfiche to digital files for over 20 years. During this time, we have worked with Councils, Hospitals, Financial Services providers, State Government departments, Engineering and Mining companies, to name a few. 

 

OUR expertise in
MICROFILM scanning 

At Scan2Archive we have been converting microfilm and microfiche to digital files for over 20 years. During this time, we have worked with Councils, Hospitals, Financial Services providers, State Government departments, Engineering and Mining companies, to name a few. 

The types of documents historically held on microfilm and microfiche has included:

  • Building files
  • Development applications
  • Medical records
  • Financial statements
  • Diagrams and large format plans
  • Company training documentation
  • Customer documents

MICROFILM Scanning Services
Why Choose Us?

Personal and Professional Service

We strive to provide a first class customer experience. Along with digitisation professionals, Scan2Archive is a team of customer service professionals.

35+ Years of Experience

Scanning experience in Government, Medical, Financial, Engineering, Arts, Mining and Construction sectors. Tried and tested service offerings backer by AS/NZS ISO 9001:2015 Quality Accreditation.

Purely Scanning Specialists

Be the beneficiary of best practice techniques, efficient workflow and quality results. Our focus is purely on continuous improvement of scanning techniques and digitisation of paper based products.

Secure Collection Australia Wide

Secure freight network for the timely and safe collection of materials nationally. Our transport vehicles have no identifiable markings and Scan2Archive staff are experienced in the handling and transportation of sensitive archival documents.

Security and Confidentiality

We take the security and confidentiality of our clients materials seriously. All Scan2Archive employees sign a legally binding confidentiality agreement and receive specific training regarding the handling and processing of sensitive and confidential materials. Additionally, criminal record checks are completed for employees working on restricted projects.

Government Approved Supplier

Scan2Archive are an approved vendor for NSW Government Procurement ICT Services SCN0020 Category G20 — Digitisation and a signatory to Queensland GITC5 for Government purchasing.

To find out more about our microfilm and microfiche scanning services, contact us today for a fast, obligation-free quote.

DEGRADATION OF FILM:
WHY YOU SHOULD DIGITISE YOUR MICROFILMS

Correct storage and handling of microfilm and fiche is important for long term preservation. Reference copies of film and microfiche should be stored in a clean, dark, climate-controlled environment, preferably between 18 and 22 degrees Celsius and relative humidity between 45 and 55. After use, microfilm and fiche should be immediately returned to its storage packaging as extended exposure to light can adversely affect the film. 

Microfilm produced pre-1990 was generally acetate-based film and more susceptible to decay (if stored and handled incorrectly) than the polyester-based film introduced in the 1990s.

The breakdown and deterioration of acetate-based film and fiche can be associated with a sour vinegar smell known as vinegar syndrome. The film may become brittle as the emulsion and film base can separate. You may also notice the film sticking together in its rolled state inside the storage cartridge or on the reel.

microfilm degradation

To find out more about our microfilm and microfiche scanning services, contact us today for a fast, obligation-free quote.

FILM PRESERVATION:
MICROFILM SCANNING AND DIGITISATION

If not identified and digitised early enough on a film roll, vinegar syndrome can spread to other film rolls and ultimately render the images on the film unreadable. It is important to quarantine any film that may have vinegar syndrome in order to minimise the spread to other films.

Scan2Archive offer the following three options to assist with preservation and digitisation of microform:

 

Cleaning the film

Film is generally cleaned to remove any unwanted dust, dirt or environmental residue buildup on the film. Cleaning may cause further decay to the chemical base of the film, and potentially damage the information on the film. Cleaning alone will not prolong the archival life span of the film.

Digitisation of the film

Scan the film using dedicated high-resolution microfilm scanning equipment. Each record can be converted into a digital PDF file. The scanning process is contactless at the point of image capture and there are fewer rollers to feed the film through than the film duplication method. The risk of further damage to the film during the digitisation process is significantly less than the duplication method. Once digitised, the reliance on archived roll film no longer exists. The film can be securely destroyed, once the customer has given approval to do so.

Duplication of the film

The film can be copied and developed onto a new roll. The film duplicator runs the film through several rollers and various contact points at tension during the copy process. If the film is brittle and starting to deteriorate from vinegar syndrome, there is an increased possibility of further damage and the film breaking/snapping.

STEPS IN DIGITISING YOUR
MICROFILM OR MICROFICHE ARCHIVES

OBTAIN A QUOTATION

Our preference, and is the best way to do this, is to scan a sample set of rolls or fiche. This allows us to see how the information was originally filmed and provide a scope of work and quotation best suited to the customer’s needs.   

proposal
scan2archive logo

CHOOSE A DIGITISATION PARTNER

Review quotations and sample scanned microfilm or microfiche. Compare your quotations and ensure you are reviewing like for like. Some proposals will offer per page pricing and others per roll or fiche pricing. There may be additional charges for collection and transportation of materials, preparation, Optical Character Recognition (OCR), secure destruction of microfilm, file conversion and supply of digital files.

SCHEDULE THE COLLECTION OF MATERIALS

The chosen digitisation partner will schedule the secure collection of materials to be scanned. 

Scan2Archive staff collect and transport the micro media to our scanning facility. This alleviates the possible mishandling of materials by third party freight forwarders. Our staff are experienced in the handling of sensitive and archival materials. The use of our own vehicle and staff ensures Scan2Archive retain firsthand control of the materials from the point of collection to return. 

schedule
pre check

PREPARATION PRIOR TO SCANNING

The source materials are all inspected to ensure they are in a suitable condition to be scanned. Microfilm and fiche are dusted as required and sorted in suitable batches. 

Checks are conducted for damage to materials and repairs carried out where possible (a variance is raised for any materials unsuitable for digitisation).

Loose frames are repositioned into their correct channel or transferred to new micro media jackets if required.

scanning

Scan2Archive digitise all microfilm and fiche using FlexScan professional microfilm scanning equipment.

FlexScan uses superior camera technology that produces incredible speed, precision and uniform output. Scanned images are sharper with better edge definition as FlexScan uses fibre optics as its light source, eliminating hotspots and uneven lighting.

Image enhancement software and hardware will be applied for maximum legibility and text search capability. Following scanning, the images will be processed through OCR text search software (handwritten information is not recognised, only printed / typed text).

mcirofilm square 2
quality check

post preparation

Our team creates a file variance document to log any quality discrepancies. This document is completed by the preparation, scanning and quality control teams. The Operations Manager will review the file variance document daily and flag files to be re-scanned or returned to the customer if they do not meet the quality specifications for digitisation.

File naming and image delivery

File output and naming conventions are confirmed with the customer. The most common file format for microfilm and fiche projects is PDF or PDF/A.

Digitised files are delivered via a secure FTP link or portable USB hard drive on an agreed schedule with the customer.

flash drive
step 7

return or destruction of materials

Following scanning, Scan2Archive store the materials for eight weeks.

Scan2Archive will then request for the client’s 

Before secure destruction of materials, Scan2Archive will request customer approval to do so. Materials are industrially shredded and pulped, and a certificate of destruction is provided. Alternatively, the materials can be securely returned to the customer’s office. 

enquire about
MICROFILM ​SCANNING​

Our experienced and friendly team are available now to assist with your enquiry.