Even with all of the greatest technologies in desktop computing, cloud computing, and office automation, small businesses and large companies still generate a huge amount of paper records. If you’re a business owner or decision maker, it’s quite likely you’ll need the services of a document scanning company to help you deal with the volume of paper-based records. Choosing a great document scanning company in the Brisbane area for a project like this can seem like a daunting task.
As a responsible business owner, you need to make sure that you get the most efficient and effective partner to ensure you’re maximising your resources. That means you can’t just partner with any document scanning company. Here are a few tips that may make the selection process easier for you.
Any document scanning company in Brisbane that has established itself is sure to have many satisfied and happy customers. Ask your prospective document scanning partner for references. When you contact these references, make sure you ask important questions regarding what it was like to work with the company, or how easy did they make the project for you, were the resulting digital files clear? Maybe the most telling question would be simply “Would you work with this company again?”.
A company that’s been accredited by an external quality assurance agency can assure you that their services and operations meet applicable standards. Look for certifications such as AS/NZS ISO 9001:2015 Quality Accreditation or if the company is an approved government vendor.
For example, Scan2Archive is an approved vendor for NSW Government Procurement ICT Services SCN0020 Category G20 — Digitisation and a signatory to Queensland GITC5 for Government purchasing.
Your prospective document scanning partner should invest in keeping up with the state-of-the-art in their industry. Having access to the latest equipment will ensure that your project is delivered on time with the highest image quality possible. Your service provider should be able to support any file format you require (TIFF, PDF, JPEG, and others).
Their technology should also support fast and accurate optical character recognition (OCR). Finally they should have the flexibility to be able to deliver your converted archives in the way you want, whether on physical-based media or through the cloud.
Your document scanning partner should take the security of your confidential files seriously. Check if they conduct background and criminal checks on their personnel. Also make sure to ask questions about the physical controls at their facility. Doing so can help ensure the integrity and security of your sensitive customer information as well as your company’s financial documents.
In case you require an even higher level of security or if your company operations need access to your documents even in the middle of your document scanning project, your provider should be able to adapt. Providing an on-demand document scanning option to your project, so you may access documents at any time is a great way for you to minimise any disruptions to your operations.
Simplify your search for a reliable partner for document scanning in Brisbane by contacting Scan2Archive. Scan2Archive is an AUS government-backed/government-certified company for document scanning. With offices in Queensland and across Australia, our team of experts can customise a solution that will be tailor-fit for your organisation’s unique requirements. Reach out to us for your document scanning needs!