ISO and Government Approved Digitisation Specialists

TOP 3 BENEFITS AN OUTSOURCED
MAIL SERVICE CAN OFFER YOUR ORGANISATION

Implementing a virtual mail house service offers many benefits for all types of businesses. This service offers more than mail collection and the opening of your envelopes. Outsourcing your mail room service can ensure the efficient handling and management of your mail. Here are the top three benefits your business can gain with virtual mail house services.

1. SAVE YOUR ORGANISATION TIME AND MONEY

A virtual mail house allows businesses to reduce the costs of hiring dedicated mail room staff to manage their mail rooms. Instead of diverting resources and management time, you can focus on your key competencies. Of course, your organisation can also save the space that would otherwise be needed to receive, process, sort, and deliver the large volumes of mail you would regularly receive.

2. KEEPS YOUR MAIL SAFE AND SECURE

Another key benefit that mail room services provide businesses is that they can strengthen document security and confidentiality. By allowing your organisation to outsource this process, incoming mail is managed even if your office is not open, ensuring sensitive documents to remain secure. In addition, your team can still have access to your mail even if they are working remotely by leveraging the flexibility of document scanning. Lastly, reducing the risk of human error can also ensure that your sensitive mail won’t get lost or misplaced.

3. SPEED UP ACCESS TO INFORMATION

A virtual mail house that also offers document scanning services will enable your team to retrieve your important documents faster. Any mail that you receive can be scanned and processed through optical character recognition (OCR) technology. Doing so will allow the resulting digital documents to be searchable, ensuring faster information retrieval.

TRUSTED MAIL HOUSE SERVICE PROVIDER

These are just some of the benefits that businesses can enjoy when they outsource their mail handling to a competent service provider. Scan2Archive’s over 35 years’ experience can assist your organisation to maximise resources and at the same time ensure security and confidentiality for all your documents. Scan2Archive’s professional team can provide a tailored solution for your unique virtual mail room needs using our state-of-the-art technology and extensive experience.

 

If you think your organisation can benefit from a virtual mail house, contact us at Scan2Archive today, so we may assist with your project needs.