Electronic documents are available instantly and with just a few clicks of a mouse to anyone who needs them. Instead of spending time searching for documents, your team can focus more on increasing their output. Going digital can also improve efficiency by allowing you to rethink your processes.
Since electronic documents can be viewed by more than one person simultaneously, then you eliminate possible bottlenecks and increase collaboration.
Going paperless doesn’t just mean eliminating the costs associated with the paper media, that’s just the tip of the iceberg. Think of all the running and maintenance costs for your whole fleet of printers, copiers, fax machines, and other devices. Of course, there are also storage costs for all those paper files!
It’s also estimated that employees in businesses that have not yet gone paperless can spend up to 40% of their time just looking for documents. Another estimate is that about 7% of documents are routinely lost or misfiled.
Now you can do the math on how much that lost productivity can be costing your business. Every cent counts and you may be saving your organisation a bundle by going paperless.
If you haven’t been to an actual physical library to conduct research recently, it might be a good time to go in order to appreciate the convenience that searching an electronic document database offers.
It’s easy to also imagine how speeding up document processing can also reduce possible order processing delays and errors thereby also improving your customer experience. You’re not just reducing costs by going paperless, you’re also keeping your topline healthy.
All those paper documents contain data on the health of your business. Relying on paper can drastically reduce or impair your ability to analyse that data. This, in turn, can keep you from unlocking information you can use to make key decisions.
Document scanning and storage services can help you convert your existing paper documents to electronic format as part of your overall strategy to go paperless.
Digitised documents are more secure as they are easier to protect with redundant storage options. Whether you choose onsite, offsite, or cloud-based redundant storage, this protects your organisation from an unforeseen incident that can cause you to lose your documents.
Electronic documents can also be secured by specifying who has access rights and establishing audit trails to know who accessed them and when.
If your organisation is ready to go paperless, Scan2Archive offers document scanning services for organisations based Australia wide. Our team of experts has more than 35 years of experience in providing secure and accurate document scanning and storage services for organisations who wish to unlock the benefits of going paperless. Contact us to learn more!