ISO and Government Approved Digitisation Specialists

TOP 3 REASONS TO DIGITISE YOUR PATIENTS’ RECORDS

If you’re a Medical Practitioner, have you ever felt overwhelmed by the ever-growing pile of patient files and medical records clogging up your office? Apart from taking up valuable office space, these files are cumbersome to search through. If these issues sound familiar, then it might be time to go digital! 

Medical document scanning is the process of converting paper-based patient files into computer-readable digital files. Digital versions of your files are much more portable and durable than their physical counterparts. With that being said, here are the top 3 reasons to find a medical record scanning service and go paperless.

1. DIGITAL PATIENT FILES TAKE UP LESS SPACE

A USB drive full of digitised paper documents can easily replace entire rooms full of filing cabinets. This can free up valuable office space for other uses and is a much more efficient use of resources.

2. DIGITISED RECORDS ARE MUCH MORE DURABLE

If they are properly archived and protected with a well-thought-out back-up process, then digital files can last indefinitely. Using a combination of industry-standard file formats as well as onsite, offsite, and cloud backups will protect your patient records not just from the ravages of time, but also from fire or flood damage.

3. THEY’RE EASIER TO SHARE

There is a growing demand for telehealth and telemedicine where doctors can see, diagnose, and offer treatment to patients via their internet-enabled phone, tablet, computer, or any smart device. Having your patients’ records in digital formats will make them easier to share with your patients during an online consultation. 

SCAN2ARCHIVE’S MEDICAL RECORD SCANNING SERVICE

Scan2Archive’s convenient end-to-end medical records scanning process will help your practice go paperless. Scan2Archive’s service makes it easy for you by taking care of every step along the way. We offer secure collection and transportation of your files to our facility. To ensure the safety of your staff, we’ve adopted guaranteed contactless material collection and delivery. Our team will only come into contact with your materials, and never with you or your staff. 

The scanning process itself is seamless and we will return the scanned files following your naming convention on USB media. Your hard copy patient files will be held in our secure storage facility for 6 weeks, at which time we will make contact and request permission to either securely destroy or securely return your files. 

During the time your materials are in our hands, our confidentiality policies and procedures will guarantee privacy and security for you and your patients.  Incase you need access to any of your patient files during the digitisation project, Scan2Archive provide an on-demand scanning service.  Requested files can be scanned and transmitted back to you within 2 hours. 

To learn more about Scan2Archive, contact one of our experts today! Let’s talk about how we can help your medical practice go paperless.